Exhibiting at the 2025
Northeast Railroad Prototype Modelers Meet
Introduction
The Amherst Railway Society's (ARS) Northeast Railroad Prototype Modelers Meet is by INVITATION ONLY. On an annual basis, the Show Director and Show Committee decide which vendors, non-profits, exhibitors and layouts to invite based on their judgment as to what will make this year’s Show the best possible Show. Vendors, exhibitors and layouts who are invited to participate are required to read the Terms & Conditions (copy is available under forms section), agree to them, and to abide by all of them. Vendors, exhibitors and layouts who fail to abide by any of these conditions will be subject to immediate Contract cancellation, being put on the Show Director’s probation list, or not being invited back in future years.
The ARSNortheast Railroad Prototype Modelers Meet is a RAILROAD show; non-railroad-related items will not be accepted. If you have any questions about what is permitted to be sold or shown, please contact us prior to the Show. The Show Director and his designees have the authority to ask vendors and exhibitors displaying items unrelated to railroads or railroading to remove them. Vendors and exhibitors displaying such items who do not remove said items immediately are subject to being removed and not being invited to future Shows. The decisions of the Show Director and his designees are final.
Massachusetts Sales Tax
All sales, other than clothing, are subject to the Sales Tax Laws of the Commonwealth of Massachusetts (MGL Chapter 62C, amended by the acts of 2010 Chapter 308). Vendors must be registered with the Massachusetts Department of Revenue and must prominently display their sales tax registration information. If any questions, please contact the Massachusetts Department of Revenue. Sales tax is currently 6.25%.
COSTS to Participate in our 2025 Show
Sales Table: $40.00 each if NOT staying at the Sheraton Monarch
Sales Table: $15.00 if staying at the Sheraton Monarch
Individual Identification Badge: free with registration
Booklet Advertising: Please see Advertising under forms
YOUR FIRST STEP TO PARTICIPATE:
All vendors and exhibitors must make their REQUESTS for Standby Status by submitting the WAIT LIST APPLICATION directly to the show office. Sending in your application, which then becomes part of the ARS permanent data base, does not guarantee you a space at the show. You must receive an invitation from the Show Director to exhibit at the show. Please do not confuse your listing on the Stand-by-waiting-list with an invitation to exhibit at the show. A wait list application is available in the forms section on the sub-menu.
Contacts:
Show Director - Dave Owens
Tel: 860-243-0811, Email: secretary@amherstrail.org
ARS Show Office Manager – Meaghan Royce
Tel: 413-267-4555, Email: showoffice@amherstrail.org
ARS Treasurer – David Royce
Tel: 413-267-4555, Email: Treasurer@amherstrail.org
To make Credit Card payments:
call 413-267-4555 or use PayPal to ShowOffice@amherstrail.org
Wheelchair Rentals
American Mobility Services | 200 Taylor Street | Springfield, MA 01105 | www.americanmobilityservices.com | 413-342-0412
Footit Health Care Supply, 340 Memorial Ave, West Springfield, MA 01089 TEL: 413-733-7843
Massachusetts Sales Tax
Tax Department (617) 887-6367
Toll-free in Massachusetts (800) 392-6089
9 a.m.–4 p.m., Monday through Friday
Transportation Services:
AMTRAK-Springfield, MA
66 Lyman St, Springfield, MA 01103; Tel. 413-785-4264; AMTRAK.com
GREYHOUND BUS LINES-Springfield, MA
1883 Main St, Springfield, MA 01103 Tel 800-231-2222